BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING – REGULAR SESSION – FEBRUARY 28, 2005

 

Roundtable Meeting with Island County Elected OFFicials  AND APPOINTED DEPARTMENT HEADS

 

The  Board of Island County Commissioners convened in regular session at 11:00 a.m. on  February 28,  2005 for a  roundtable   with Elected Officials and Appointed Department Heads,  held in the  Board of County Commissioners Hearing Room (Room #102B), Island County Courthouse Annex, 1 NE 6th Street, Coupeville, Wa.    Other  topics for the  regular session followed at 1:30 p.m.  as  outlined on the agenda.

 

Elected Officials and Appointed Department Heads Attending

Greg Banks                  William J. Byrd     Cathy Caryl                  Sharon Franzen       Mike Hawley      

Betty Kemp                   Elaine Marlow       Don Meehan                 Tim McDonald              Mike Merringer

Wm. L. McDowell       Mike Shelton         Bill Oakes                    Linda Riffe                    Dan Sherk        

Suzanne Sinclair          Dick Toft                                           

 

Review From Last Roundtable

 

Update:  Accepting Credit Cards.  Treasurer provided an update on the use of credit cards, two separate issues and consideration:  (1) provision for citizens to pay taxes on line via use of a credit card; (2) potential to accept credit cards from citizens  within County departments (a non-web based), a proposed draft contract in legal review at this time.  The on-line credit card carries a user fee, while accepting a credit card at the counter by  the various County departments to pay for services  [i.e. copies of death certificates, licenses, building permit fees, etc.]  comes at a cost to that County  department, along with costs associated with equipment and modem capability that connects with institutions to approve credit card payments.  

 

One point made by the Auditor was that in  comparing methods, need to take into consideration what it costs now to collect revenue versus what it would cost by accepting credit cards at the counter, as well as the benefit of

collecting revenue faster.  It seems worth  the  exercise to see if the convenience is of value to the citizens  and the County. 

 

Chairman noted this was not  something for appointed department heads  the Board is prepared  to move forward on at this time.

 

Follow-on:   Table  to next month; come back and review the contract the Treasurer is working on;  look into an  Internet based approach.

 

Nextel Phones.   Central Services reports that because Nextel phones do not work in the Courthouse buildings, Nextel is willing at no charge to put in a  signal extender/repeater  system in the Annex;  to wire another County  building would come at a cost of $16,000.

 

Follow-on:  Contract for the free installation and report back on how it is working.

 

Staff Session scheduling changes.  Issue has “settled out”, and Don Meehan reports that if an Elected Official or Appointed Department Head is interested in a specific item listed on the agenda, make  Donna Benson [x7354] aware of that and she will make a special effort to call and make you aware of the change. 

 

Review of goals set for 2005.     Nothing new since the last Roundtable.

 

ROUNDTABLE

 

 

AUDITOR.  Island County is not being sued regarding Rossi for Governor.   Will attend a meeting on Thursday in Skagit County to hear about election reform.

 

 

BUDGET DIRECTOR/CLERK OF BOARD.   Now that parking is tight and parking tickets are being given out by the  Town of Coupeville for those parked longer than two hours, it is important to let  volunteer committee members  know  they need to obtain a parking pass to put in vehicle windshields.  Bill Oaks will  follow-up  with an e-mail to all Elected Officials  and Appointed Department Heads detailing the parking issue and attaching a copy of the parking permit.

 

CENTRAL SERVICES.  Re-wiring for the new JDC accomplished in three hours Saturday – cut and re-connected 200 lines without a hitch.   Congratulations to Stan Bradshaw and Verizon for getting the job done as quickly as possible without any problems.   I-COM will be removed and re-routed to a wireless system hopefully this summer, which is significant and will free up a lot of band width.  Will be installing hardware to block the spam being received.  Will e-mail to departments a draft for review and comment of an information sheet  for the public to list the departments and what types of services are included with each department.

 

GSA.    Hand-out provided  from retro-pool meeting showing how Island County stacks up with the rest of Washington Counties. Points out safety programs are very  important.    Sent simplified building  evaluation plan out to Elected officials and Appointed Department Heads.  Please get back to GSA if there are any issues  you see related to the plan.

 

HUMAN RESOURCES.    If an employee is on sick leave three days’ or more Elected Officials and Department Heads need to  HR to check qualifications for FMLA.

 

PROSECUTOR.  Two murder cases pending. Got out  from the Rossi for Governor  lawsuit. Planning for a 20-minute presentation on public records requirements during the March roundtable.

 

Public Works.    Started underground work for the JDC as noted by Central Services.  Both fire flow and drinking water needs to be switched over, to be accomplished the end of this week or early next week.  Town of Coupeville Main Street construction from the Catholic Church downtown is scheduled for construction mid-May.  Detour plan is from the Catholic Church access to Front Street.    Town will be working on  Front Street; during the week when Front Street is closed  Grace Street will be the detour.

 

SHERIFF.  The Board today at Noon will make the annual inspection of the Jail.

 

TREASURER.  Began  running tax statements last Thursday, and hope that statements will be mailed out next

Thursday.

 

WSU.  Print out of “Sound Waters” showing what happens on our beaches. Copies available for purchase                                                                                                         

 

Roundtable adjourned 12:06 p.m.; next Roundtable February 28 @ 11:00 am.

 
Annual Inspection of Island County Corrections & Detention Facility

 

As is customary each year, today at Noon the Board  conducted the annual inspection  of the Island County Corrections & Detention Facility. 

 

Other  topics for the  regular session followed at 1:30 p.m.  as  outlined on the agenda,  including Diking Improvement District #4).  This portion of the meeting opened with the  Pledge of Allegiance.   Mike

 

Shelton, Chairman,  Wm. L. McDowell,  Member,  and William J. Byrd were present.    By unanimous motion, the Board approved the minutes from the February 14, 2005 regular meeting.

 

VOUCHERS AND PAYMENT OF BILLS; PAYROLL APPROVAL

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board, as well as the payroll dated February 15, 2005 and February 28, 2005:

 

Voucher (War.) #207474-207892 ………………………………………… $544,282.87

 

Hiring Requests & Personnel Actions

 

As presented by Dick Toft, Human Resources Director, the Board by unanimous motion,  approved the following personnel action authorizations:   

 

Dept.               PAA #   Description          Position  #          Action              Eff. Date

Treasurer         014/05   Adm. Asst.          2111.00              Replacement             2/28/05

Treasurer         015/05   Accountant            2106.00             Replacement                       2/28/05

Pub. Works     016/05   SW AttdII .25 fte   2248.13           Replacement              2/28/05

Health            017/05    PHN III .80 fte      2404.02           Replacement              4/19/05

 

Review Monthly Reports from Auditor & Treasurer

 

Auditor

Suzanne Sinclair, Island County Auditor, submitted the Auditor’s written financial report for the period ending January 31, 2005.  Some monies will get accrued into 2004,  such as $94,000 criminal justice.  Also to be taken into account for this report, there are  expenditures included in this report that actually are for an entire year.

 

Treasurer

Linda Riffe, Island County  Treasurer, likewise submitted the Treasurer’s financial report for the same period, with similar comments to that of the Auditor.  Percent seems to be pretty much on target.

[reports placed on file with the  Clerk of the Board]

 

APPOINTMENT TO MARINE RESOURCES COMMITTEE

 

By unanimous motion, the Board appointed Joe Hillers, Coupeville, to serve as a member of the Island County Marine Resources Committee representing Agriculture, for an existing term until December 31, 2005. 

STAFF SESSION SCHEDULE – MARCH, 2005

 

The Staff Session schedule for March, 2005 was approved for distribution by unanimous motion of the Board, listing the two regularly-scheduled staff sessions which will be held on  March 2 and 16, beginning at 9:00 a.m.

 

HEARINGS HELD:

Resolution C-07-05 Amending the 2004 Island County Budget

 

Resolution C-08-05 Amending the 2005 Island County Budget

 

A Public Hearing held at 1:55 p.m. was opened by Chairman Shelton for the purpose of considering

Resolution #C-07-05 Amending the 2004 Island County Budget and  Resolution #C-08-05 Amending the 2005 Island County Budget.   On recommendation of Elaine Marlow, Budget Director,  the Board by unanimous  motion  continued the hearing on both  resolutions until March 7, 2005 at 9:50 a.m., allowing an opportunity for review at the March 2nd staff session.

 

Resolution #C- 12-05 Establishing the Benefits Liabilities Clearing Fund

 

Resolution #C-12-05 Establishing the Benefits Liabilities Clearing Fund was approved by unanimous motion of the Board.   This is a separate fund  [employee liability fund] a type of  “holding fund” that will provide an easier  method paying benefits from a fund specifically designated for that purpose. 

[Resolution #C-12-05 placed on file with the Clerk of the Board ]

 

Interlocal Agreement for Misdemeanor Prosecution Services with Town of Coupeville

 

The Board, on unanimous motion, approved    Interlocal Agreement for Misdemeanor Prosecution Services with Town of Coupeville (RM-PA-05-004) as submitted by  Greg Banks, Island County  Prosecuting Attorney via memorandum  dated February 15, 2005, and as discussed previously at a staff session. 

 

HEALTH CONTRACTS  APPROVED

 

By separate motion, adopted unanimously by the Board, the following Health contracts were approved:

 

Professional Services Contract #HD-02-05 (RM-HLTH-05-0011)   Bess Windecker Nelson, PH. D, for consultation and representation of Family Support Alliance Parent Education Program in  the amount of  $9,000

 

Amendment #3 to Contract HD-13-02  (RM-HLTH-01-0046)  -  Christopher Spitters, MD to provide TB consultations, amendment in the amount of $10,500; total contract $15,000.

 

APPROVAL OF COUNTY-DESIGNATED MENTAL HEALTH PROFESSIONALS

 

By unanimous  motion, as recommended in a memorandum dated February 22, 2005 from Jackie  Henderson, Island County Human Services Director, Island County Health Department, the Board approved the following as  County-designated Mental Health Professionals:  River Malcolm, M.S. and

Robert Adams, M.S.W.

 

Public Input or Comments

 

Comments related to Proposed Agreement with Michael R. Yantis Associates, Incl. For Noise Monitoring at Nichols Brothers Boat Builders

 

 

 

Mr. Rawlings, 5279  Bercot Road, resident of  some 28 years, had concerns about Nichols  Brothers Boat Builders (NBBB) expansion and the County’s ability to enforce requirements  of the  expansion.  

 

Chairman Shelton advised that Island County has an  enforcement department within the Island County Planning and Community Development Department.  In this case, much of the  permitting  process will be accomplished by State and Federal agencies as well,  to enforce conditions of the permit for NBBB. 

 

Christine Goodwin   5225 S. Bercot Road,  provided a copy of an e-mail dated May 22, 2003 Commissioner Shelton received  from Phil Bakke  complaining at that time that NBBB had been forewarned about inspectors coming to investigate installation of a temporary rail.  She was concerned about the potential for Commissioners giving advance warning about when actual studies would be  performed.  [copy Ms. Goodwin’s comments and e-mail placed on file]

 

Chairman Shelton confirmed that Matt Nichols was a close friend, but in relation to the situation  mentioned by Ms. Goodwin about installation of temporary rails, the rails were installed and the fact that NBBB  was informed that State  agencies were to come and look made no difference.  He took exception to the inference  that the Board, or him specifically, forewarned anyone; the Board did not, and he did not  and will not.   In relation to the NBBB study,  any forewarning certainly would not come from the Board or him personally.

 

Eric Hansen, 5133 Bercot Road, noise consultant for 25 years, neighbor to NBBB, noted   Michael R. Yantis Associates to be  good and competent firm.    In the interest to ensure the  most benefit for the limited contract fee, Mr. Hansen suggested:

 

1.  Noise  analysis submitted by NBBB consultant  should include a detailed description of the proposal in order to   understand the noise implications,  the physical layout,  and  activities that will occur by time of day, location of  each type of noise source and when and where mitigation will be implemented.

2)  Encourage  Yantis Associates to review Mr. Hansen’s comment  letter to understand where the existing noise analysis was deficient and which issues are of concern to nearby residents.

3) Mike Yantis  should play a significant role in the analysis to provide  seasoned judgment, and the  scope of work revised to ensure site visit on a night with  calm wind conditions to gain an understanding of how quiet the area is.

4) Yantis focus on the project’s compatibility with existing sound environment rather than compliance with a night noise limit.

 

Mr. Hansen agreed to provide his comments by e-mail to the Island County Planning Director.

 

Steve Erickson, Langley, was pleased to see the County contract with an outside consultant to do the  study.  He noted that many  jurisdictions have the applicants pay into a fund with the dollars used to hire consultants to provide an arms-length separation.  He thought ultimately NBBB  should be paying the cost of this study.

[Proposed Agreement for Professional Services with Michael R. Yantis Associates is an agenda item under Island County Planning Department later this afternoon]

 

Miscellaneous Comments

 

 

Diane Kendy, Langley, believed it a very poor message on behalf of the County with regard to an article in the South Whidbey Record wherein the County’s Hydro-Geologist indicated that there would be no need for any  conservation measures in water usage even though there has been under the normal rainfall.  She  believes every effort should be made to conserve water, as well as all natural resources.

 

Comments Related to Closing a portion of Old Cornet Bay Road

 

Captain John Adeyalotte, Cornet Bay,   in business for some 28 years there, stated that from a safety aspect and  access issue, as well as  convenience of his customers, most of the traffic takes that easy access off Old Cornet Bay Road to launch near his  business.  Closing that access  not a smart move for folks going  down hill with boats and trailers on one of the busiest bottlenecks on the Island; it wastes resources and energy.   Another issue is that should the road be closed, there is no escape coming from  Cornet Bay in the event of tsunami or other disaster.  

 

Mr.  Wood, owner of Deception  Pass  Marina, 200 Cornet Bay Road, agreed with Captain Adeyalotte.

He also  observed that when  coming north bound on Highway 20 where the Park entrance is located,

a pedestrian issue is encountered.  Coming Highway 20 into the Park  entrance he notices lots of people towing boats and trailers with trucks not rated for the weight – going too fast; it is a bad idea to close

what is now an “easy access ramp”.

 

Pat Stockwell, resident, was interested in hearing from DOT statistics  used in making the determination requiring the closure of Old Cornet Bay Road:  accident history with  time of year documented; suggested DOT consider a traffic count of the number of cars; and consider an anonymous survey of every  household in the area to get a true idea of resident concerns about the closure of the road.   She believed that closing  Old Cornet Bay Road would  endanger pedestrians, and was a safety issue for vacationers as well.

 

Marianne Edain, WEAN, had seen the DOT plans  for Deception Pass and understood what was driving the move to close Old Cornet Bay Road , and believed it was a bad thing.    DOT needs to come up with the reason and justification why the State Route needs to be widened at Deception Pass. She suggested that the City of  Oak Harbor and Island County should tell WSDOT “no thanks”.

 

Steve Erickson, WEAN, suggested the Board not take action on the Resolution and that DOT hold a meeting in the Cornet Bay  community to thrash out the  issues. 

 

Noting that the comments on this particular issue should  appropriately be made at the public hearing to follow today on  Resolution #C-03-04/R-03-05, in the matter of closure of a portion of Old Cornet Bay Road, the Board closed Public Comments/Input and by unanimous motion,  made all comments related

to the proposed closure of Old Cornet Bay Road  a part of the Public Hearing testimony.  Comments will be allowed at the time of public hearing on anything brought up new.

 

HEARING HELD:  Resolution #C-03-05/R-03-05- CLosure of a Portion of Old Cornet Bay Road

                               

A Public Hearing was held on Resolution C-03-05/R-03-05- In the Matter of Closure of a Portion of Old Cornet Bay Road located in Section 35, Township 34 North, Range 1 East, W.M. 

 

 

Comments Made Part of the Public Hearing  Record From Public Input-Comment Section of the Meeting: 

 

Captain John Adeyalotte, Cornet Bay,   in business for some 28 years there, stated that from a safety aspect and  access issue, as well as  convenience of his customers, most of the traffic takes that easy access off Old Cornet Bay Road to launch near his  business.  Closing that access  not a smart move for folks going  down hill with boats and trailers on one of the busiest bottlenecks on the Island; it wastes resources and energy.   Another issue is that should the road be closed, there is no escape coming from  Cornet Bay in the event of tsunami or other disaster.  

 

Mr.  Wood, owner of Deception  Pass  Marina, 200 Cornet Bay Road, agreed with Captain Adeyalotte.

He also  observed that when  coming north bound on Highway 20 where the Park entrance is located,

a pedestrian issue is encountered.  Coming Highway 20 into the Park  entrance he notices lots of people towing boats and trailers with trucks not rated for the weight – going too fast; it is a bad idea to close

what is now an “easy access ramp”.

 

Pat Stockwell, resident, was interested in hearing from DOT statistics  used in making the determination requiring the closure of Old Cornet Bay Road:  accident history with  time of year documented; suggested DOT consider a traffic count of the number of cars; and consider an anonymous survey of every  household in the area to get a true idea of resident concerns about the closure of the road.   She believed that closing  Old Cornet Bay Road would  endanger pedestrians, and was a safety issue for vacationers as well.

 

Marianne Edain, WEAN, had seen the DOT plans  for Deception Pass and understood what was driving the move to close Old Cornet Bay Road , and believed it was a bad thing.    DOT needs to come up with the reason and justification why the State Route needs to be widened at Deception Pass. She suggested that the City of  Oak Harbor and Island County should tell WSDOT “no thanks”.

 

Steve Erickson, WEAN, suggested the Board not take action on the Resolution and that DOT hold a meeting in the Cornet Bay  community to thrash out the  issues. 

 

Bill Oaks, Public Works  Director, made the opening comments on the State proposed  safety improvement project along this section of Highway 20.  There are turn lanes proposed at the intersection with stop control at New Cornet Bay Road,  a proposed northbound right turn lane off Highway 20 and a left turn lane onto Highway 20 at that intersection.   The State reviewed the plans, along with the County Engineer, and recommend with these improvements the intersection at highway 20 and Cornet Bay Road be closed.

 

Omar W. Jepperson, Design Team Leader, Washington State DOT, posted a map on the wall showing the proposed plan and what the future alignment will be after construction, and the location.  Primary concern for safety is Ducken  Road intersection with Highway 20 with regard to poor sight distance and a  high accident location.  To solve the situation DOT proposes lowering the grade of the road for sight distance and aligning the intersection of Ducken Road with Deception  Circle and create a 4-way intersection.  Deception Circle   dictated the location of the intersection; moving that would affect some folks’ houses and create a 5-way  intersection with some bad grade challenges  and geometrics to maintain the Old Cornet Bay Road intersection.   DOT chose to eliminate  Old Cornet Bay Road  and added to the plan a 300’ long right turn pocket for people with vehicles and boat trailers heading north bound to go into the marina, and a left turn pocket to allow people to come out.   

 

 

Pat Stockwell  did not recall receiving a mailing and guessed she was outside the project area, although directly involved.   She asked about the research  done regarding usage [i.e. impact of huge boats, difficulty breaking, in front of parks with children and dogs]  and wanted the  total number and then numbers separated out for Old Cornet Bay Road.  Also, a traffic count done to find out how much  use that road has and if so the numbers.  She acknowledged  the 10’ to 13’ drop was  one way to address the situation but asked that some other options  be considered.   She asked that any future  meetings by the State DOT  be posted on the barrier.

 

Mr. Jepperson indicated that  DOT had   measured  how many people there are  turning into Ducken  Road, into Deception Circle and Old Cornet Bay Road.  For the  initial planning phase of the project done between  2000 and 2002, DOT  identified several alternatives and evaluated those; this proposal

came out as the preferred alternative.   The project was initiated in 2000 or 2001, and during the planning phase DOT   did hold an open house  at the Environmental Learning Center at the park  and a second open house involving five projects on the Island,  held at the High School about a year later. DOT  recorded  both written and oral concerns at the open houses that were held, schedule in the evenings usually with a window  between 5:00 and 9:00 p,.m.     Mailings were sent to residents  located within the limits of the projects, with ads in the paper and on radio.    Flow volumes were taken at several different times, with  different types of readings; one is average daily traffic which on Highway 20 rates  between 13,000-15,000 and also do turning volumes to evaluate peak hourly volumes.  Although he did not have  specific accident statistics with him he offered to provide those, and other statistics requested, by e-mail from his office.   DOT  posted  previously newsletters and open house advertisements at the store, smoke shop, at the bridge  information center,  Soundview Shopper, at the store by the shrimp shack, and on sandwich boards on the highway. The State contract is scheduled to be advertised March 28th.

 

Steve Erickson, WEAN, was interested in what time of year traffic volumes were taken,  whether those were  averaged or did DOT  count for peak flow during summer for Ducken Road and Old Cornet Bay Road, and time of year taken.

 

Mr. Jepperson commented that DOT  would come  out for a specific week  and measure it.  The specific information would be in his records at the office.  He noted for Mr. Erickson  that in this project DOT  incorporated a native  seed mix that has been specially formulated.

 

Captain John  Adeyalotte,  221 Cornet Bay Road, observed DOT had obviously put some thought into the plan, but could not possibly have surveyed those who use the road by use of a “rubber hose”.  DOT has not adequately listened to the people who live there.  What is needed is  correct left hand turn lanes

i.e. between Ducken Road and the housing development  on the left heading north, and 100’ further access off onto Cornet Bay Road, there would be no five-way  intersection. He sees it as a dumb idea and a waste of time and costs.

 

John Aydelotte, Cornet Bay Heights resident,  believed the more  obvious solution would be to move the entrance to Deception Circle  and not require the   expense of moving Ducken Road nor  impact   access on Old Cornet Bay Road. 

 

One of the things Mr. Jepperson noted was that when  DOT  looked at the Deception Circle alternative, there are houses, as well as a community well and reservoir  14’ off the road  so the road would have impacted it. 

 

Marianne Edain, WEAN, suggested there were other  possibilities  WSDOT  selected and considered, but  without talking to the people in the community made the determination, and thought it appropriate if the Board set the matter aside and ask for a meeting  in the Deception Pass area to look at other alternatives.    Moving the entrance to Deception Pass Circle  further north, along with other options, should be considered.  She posed a  question to keep in mind:  are we trying to create a  giant highway zooming people straight to the Deception Pass State Park and off the other side, or trying to retain the rural   character that is written into the Comprehensive Plan. 

 

Commissioner McDowell suggested continuance of the Public Hearing  and DOT conduct a public meeting and at least explain the reasons why State DOT can or cannot do certain things from an engineering standpoint to those who attend the meeting   Goal of the meeting would be a further explanation of the reasons that DOT made this the preferred alternative, and show all options looked at.

 

Mr. Oakes, in terms of financial obligations for any changes made to the project,  observed that this is DOT’s project; if the County desires changes to the project then generally the county would participate in having those changes made.

 

Public Input portion closed.

 

The Board by unanimous motion continued the Public Hearing  until March 14, 2005 at 10:15 a.m.,  believing that within that time frame, DOT will have an opportunity  to meet with the public at an open house to explain  the different options and some of the costs associated with options considered.

 

HEARING HELD:  Resolution #C-01-05/R-01-05 – FINAL ORDER OF VACATION  of a portion of County Road right-of-way know as Howard Road and Bayview Road

 

A Public Hearing,  continued from February 7, 2005 on Resolution C-01-05/R-01-05, final order of  vacation of a portion of  County Road right-of-way known  as Howard Road and Bayview Road; Sec. 17, Twp 29N., R 3E., W.M. was by unanimous motion of the  Board continued to March 14, 2005 at 10:30 a.m.

 

Resolution #C-13-05/R-04-05  - SpecificationS & authorizing Call for Bids -  Public      Works Administration Vehicles/Sign Truck Cab/ Chassis

 

By unanimous motion, the Board approved Resolution #C-13-05/R-04-05  In the Matter of Approving Specifications  & authorizing Call for Bids for Public            Works Administration Vehicles and Sign Truck Cab & Chassis.  [Resolution #C-13-05 on file with the Clerk of the Board]

 

REAL PROPERTY VOUCHER/CONSTRUCTION EASEMENTS/QUIT CLAIM DEEDS – BAYVIEW ROAD PROJECT

 

As presented and recommended for approval by Mr. Oakes, the Board by unanimous motion approved the following Real Property Voucher, Construction Easements and Quit Claim Deeds associated with Bayview Road Project CRP 98-17:

 

 

 

Real Property Voucher – Authorization for property acquisition per Real Property Acquisition & Right-of-Way Procedures (C-46-03/R-16-03)  Craig D. & Kathleen M. Izett  W.O. 229, $13,578.00.

 

Construction Easement – PW-0420-29 between Island County and  Thomas J. & Donna R. Kramer, Parcel 313-5540, Sec. 7, Twp 29N, R 3E., W.M.

 

Quit Claim Deed   Thomas J. & Donna R. Kramer,  with compensation in the amount of  $4,813.33 ($1,247.00/land, $300.00/trees, $3,266.33/fencing), Parcel 313-5540, Sec. 7, Twp 29N, R 3E., W.M.

 

Construction Easement – PW-0420-39 between Island County and Ivan L. & Donna M. Richardson, Parcel 108-1700; Sec. 5, Twp 29N, R 3E, W.M.

 

Quit Claim Deed   Ivan L. & Donna M. Richardson with compensation in the amount of   $2,449.00 ($1,253.00/land, $552.00/merchantable timber, $644.00),  Parcel 076-2350; Sec. 5, Twp 29N, R 3E., W.M.

 

Resolution #C-14-05/R-05-05 – Initiating a Public Works Project designated as PWP 05-01 -  Rhododendron Trail Project

 

As presented and recommended by Mr. Oakes, the Board   by unanimous motion approved Resolution #C-14-05/R-05-05 In the Matter of Initiating a Public Works Project designated as PWP 05-01,

Rhododendron Trail Project for a total current  grant and local match budget appropriation in the amount of $498,000.00 (secured amount $312,000.00). [Resolution #C-14-05 on file with the Clerk of the Board]

 

Bid Award  and Contract Approval FOR  Freeland Work Shed

 

On recommendation of Mr. Oakes, the Board by unanimous motion awarded bid for the Freeland Work Shed (800 sq. ft. with concrete floor)  to Spane Buildings, Inc. in the amount of $18,302.70, including tax, and approved the  contract with that firm (SW-05-0018).  Spane Buildings, Inc. was the lowest responsible bid of three bidding companies that met specifications.

 

PUBLIC HEARINGS SCHEDULED FOR 2:30 P.M.  -  CONTINUED  TO MARCH 7, 2005

 

By unanimous motion, the following Public Hearings were continued to March 7, 2005 at 10:30 a.m.

 

Public Hearing on Ordinance #C-05-05 (PLG-022-04) Ordinance concerning technical amendments to the Island County Comprehensive Plan Future Land Use Plan Map and the Island County Zoning Atlas (Maps 701 & 703)

 

OPS 317/04, Tinyblue Foundation, David Trowbridge requesting that 7.2 acres of his 20-acre parcel be enrolled into the Timber Land current use program.  Parcel R22922-065-4620 located on South Whidbey Island, WA.,

 

OPS 415/04, Catherine Swain and Pete Krogseng requesting that 38.18 acres of their 40.10-acre parcel be enrolled into the Timber Land current use program.   Parcel R13111-447-1080,

 

R13111-517-0410, R13111-450-0410 and R13111-514-1080 located on Central Whidbey Island, WA. and

 

OPS 399/04, Judy Dixon requesting that 39 acres of a 40-acre parcel be shifted from the Designated Forest Tax Program to Timber Land current use classification.  Parcel R32804-067-4650, located near Scatchet Head, South Whidbey Island, WA.

 

HEARING SCHEDULED  -  OPS 357/04  Larry & Mary Leonard -  20-acre parcel be shifted from Designated Forest Tax Program to Timber Land current use classification

 

By unanimous motion, the Board scheduled a Public Hearing on  OPS 357/04  by Larry & Mary Leonard for March 21, 2005 at 10:30 a.m.  Applicants request  their 20-acre parcel be shifted from the Designated Forest Tax Program to Timber Land current use classification.  Parcel R23120-199-0350 is located east of Hwy 525 and north of Houston Road on Central Whidbey Island, WA.  Staff recommendation is for conditional approval.

 

Agreement for Professional Services with Michael R. Yantis Associates, Inc. -  noise analysis and monitoring at Nichols Brothers Boat Builders, Freeland, WA

 

Agreement for Professional Services with Michael R. Yantis Associates, Inc. for noise analysis and monitoring at Nichols Brothers Boat Builders (NBBB), Freeland, WA in conjunction with a master permit application  the County received and is currently  being reviewed  was brought forward for the Board’s approval by Phil Bakke, Island county Planning and Community Development Director.  Mr. Bakke provided copies of the proposed contract and Mr. Yantis’ resume’.

 

NBBB hired a professional  noise firm to do an analysis of noise  and evaluate materials and construction methods to reduce  the level of noise.   In Mr. Bakke’s opinion neither his Department nor Island County has  the  expertise to review the report  provided to the County by NBBB consultants.  The County has received information and public comment from a number of citizens in the community raising issues related to the noise study itself and also practical  issues concerning noise levels in the community during NBBB operations.

 

Mr. Yantis has been affiliated with certain cases in the past and has done noise evaluations and tests before the Hearing Examiner on an enforcement case several years ago.  Mr. Bakke was impressed with Mr. Yantis’ qualifications and with the information provided.  The primary effort the Department seeks from Mr. Yantis is to  evaluate the noise and studies that have been prepared, aid the Department in preparing  comprehensive comments, and if necessary, requests for additional information from NBBB to aid in the review of the master program  and also responding to questions that have been raised by the public during the public comment period.   Primarily, concern is not what has happened in the past, rather what will happen in conjunction with the permit.   Included in the agreement are funds for two evaluations to be done on site.

 

Chairman Shelton advised Mr. Bakke that during the public  input time Board heard from a number of people from the community addressing concerns with regard to the proposed

 

contract.   Eric Hansen, a sound expert, was interested in the scope of work and will forward Mr. Bakke an e-mail with those comments and concerns.  The Department needs to recognize there may be issues that require further expanding the scope of contract later to properly take into account the concerns of the surrounding citizens.

 

By unanimous motion,  the Board approved Agreement for Professional Services between Island County and Michael R.  Yantis Associates, Inc. [RM-PLAN-05-0025] for noise analysis and monitoring at Nichols Brothers Boat Builders, Freeland, WA.

 

[A number of comments, oral and written, have been received and placed on file with the Island County Planning Department on this subject,  as well as recent e-mail from John W. Graham, with questions and comments  regarding the  Agreement]

 

RESOLUTION #C_15-05/PLG-003-05  - UPDATE OF GMA CRITICAL AREA REGULATIONS

 

Mr. Bakke handed out copies of proposed  Resolution  #C-15-05/PLG-003-05 in the matter of the Update of GMA Critical Area Regulations with Exhibit “A” the 2005 Critical Areas Update Procedure & Schedule.   The Critical Area update as part of the Comprehensive Plan  has been separated out into three phases.  The  second page of the Exhibit details the milestones for each track and target dates for planning purposes to guide the process.

 

Keith Dearborn, County’s consultant, reviewed the schedule in more detail as listed in Exhibit A, with critical areas divided into three phases; hearings on all three phases will be held  both on Whidbey and Camano Island.

 

(1)    Aquifer Recharge

 

Health Department taking the lead and is  far along on their update for aquifer

Recharge; all of their work is being done in house.  Target  date  to complete is the end of June.   

 

(2)    Frequently Flooded Areas and Geologically Hazardous Areas

 

Public Works is taking lead on Geologically Hazardous areas, using their “on-call” consultant to help with the update.

 

Planning is the lead department on Frequently Flooded Areas and the work will be handled  in house.

 

(3)    Fish & Wildlife Conservation Areas and Wetlands

 

Outside consultant identified for Wetlands work is Paul Adamus from Oregon State University with a Ph.D in wildlife  science, consulted regularly by other agencies and has done extensive work on wetlands in Oregon.  Mr. Dearborn,  under contract,  reviews and gains approval of the Board  for  consultants  he considers hiring to work on the update. The contract is between Mr. Dearborn’s firm and Mr. Adamus for  slightly less than $70,000 for his work plus $4,000 in reserve for statistical analysis by one of his colleges at Oregon

 

State.   The   Commissioners met with Mr. Adamus individually.  A copy of the resume for Paul R. Adamus, Wetland Scientist and Wildlife Biologist and Mr.  Adamus’ February 22, 2005 Best Available Science for Wetlands  and Fish & Wildlife proposed work Plan were provided to the Board. Mr. Adamus is being asked to first help organize all of the County’s existing data related to wetlands, evaluate that data and identify gaps in that data that  needs to be filled with new information; another phase   is to  gather that information and the next step would  be to make recommendations and to participate in the public hearing  process.  One of the by-products of his work is to help enhance the skills of County staff  for the future [GIS work area and in the wetlands analysis  area].  Overriding objective for wetlands is to determine to what extent, if any, existing regulations have unintentionally caused damage to wetlands, what kind of damage has occurred and what actions  can be taken by the County to address whatever damage there may be.

 

By unanimous motion  the Board approved Resolution  #C-15-05/PLG-003-05 in the matter of the Update of GMA Critical Area Regulations.   [GMA Record #7750]  [Resolution  #C-15-05/PLG-003-05 placed on file with the Clerk  of the Board]

 

By unanimous motion the Board approved Paul R. Adamus as the Consultant as presented by Mr. Dearborn.  [Resume and Scope of Work GMA #7751].

 

There being no further business to come before the Board at this  time, the meeting adjourned at 3:50 p.m.  The Board met directly afterwards in special session for the Annual Joint meeting with the Island County Planning Commission and Hearing Examiner.  The next  regular meeting of the Board will be on March 7, 2005 at 9:30 a.m.

 

         BOARD OF COUNTY COMMISSIONERS

                                                ISLAND COUNTY, WASHINGTON

 

 

                                                 ______________________________

                                                 Mike Shelton,    Chairman

                                                                                                                                                                                                          _____________________________

                                              Wm. L. McDowell,  Member

 

                                              _____________________________

                                              William J. Byrd,   Member

 

 

ATTEST:    ____________­­­­­___________

Elaine Marlow, Clerk of the Board